Keep club income, events and spending connected to the activity behind them.

Plan club events without pretending they are football fixtures

Fun days, presentation evenings, fundraisers and other whole-club events can have their own schedule, venue, attendance and ticketing while still remaining connected to the wider club.

Plan the Event

• Event date, start time and end time
• Date TBC while planning is still early
• Known month with the exact date still to be confirmed
• Move from provisional planning to a confirmed schedule later
• Draft, active and cancelled event states

Venue

• Select a venue already held in Grounds & Facilities
• Use a one-off venue when required
• Keep the event's venue information with its historical record
• Add a useful one-off venue to the club's reusable venue list where appropriate

Digital Ticketing and Check-in

Where the club has digital event ticketing enabled, date-dependent tickets are only issued once the event has a confirmed schedule. That avoids giving members a ticket carrying a date or time the club has not actually agreed.

• Event-linked digital tickets where enabled
• QR-based check-in where configured
• Admission and check-in connected to the event record
• Cancelled events remain historically identifiable

Child Drop-off and Collection

Where children attend a club event, the same handover controls used elsewhere in Lineage XI can be applied without turning attendance into a safeguarding shortcut.

• Separate drop-off and collection arrangements
• Known guardian or one-off named collector
• Age-group and event policy support
• Coach or staff readiness without exposing private collector information in ordinary views

See the commercial position without building another ledger

Lineage XI brings together management information from the operational records already used for budgets, purchasing, grants, fundraising, Shop activity, vendors and sponsorship. It is designed to help club leadership understand the position, not to replace specialist accounting software.

Budget Position

• Allocated
• Committed
• Spent
• Forecast usage
• Remaining headroom and variance
• Overspend or low-headroom exceptions by budget line

Funding and Fundraising

• Received-payment trends where authorised
• Operational expenditure trends
• Grant pipeline
• Amounts requested and awarded
• Grant deadlines and reporting exceptions
• Fundraising target, amount raised and remaining target

Club Shop Insight

• Paid Shop revenue where the viewer has Shop finance authority
• Order fulfilment ageing
• Low-stock position
• Stock at the club's current recorded cost
• Top-selling merchandise context

Sponsors and Vendors

• Active sponsorship agreements
• Sponsorship agreement values
• Upcoming sponsorship expiries and renewals
• Vendor income and costs
• Vendor net position
• Overdue vendor receipts where recorded

Leadership Output

• Printable Treasurer or Committee management-information pack
• CSV export where implemented
• Commercial exceptions linked back to the relevant source workflow
• Permission-aware reporting so access to an overview does not automatically expose restricted finance records

Lineage XI avoids presenting unlike figures as a misleading single income total. For example, an agreement value, a received payment and a fundraising target are different commercial concepts and remain distinguishable.

Keep fundraising activity connected to what the club is trying to achieve

Lineage XI can track fundraising campaigns and grant applications alongside the rest of the club's commercial and operational work, giving committees a clearer view of targets, deadlines and outcomes.

Fundraising Campaigns

• Campaign name and purpose
• Target amount
• Amount raised
• Campaign dates
• Campaign history
• Link activity to club events or sponsor campaigns where appropriate
• Campaign communications and social promotion

Grant Applications

• Funder
• Application deadline
• Amount requested
• Amount awarded
• Conditions
• Reporting deadlines
• Supporting evidence
• Outcome and status
• Link grants to relevant development or club projects

The core fundraising area is intended for ordinary club fundraising and funding administration. Activities that could become regulated gambling or lotteries should be handled only where the club has an appropriate lawful structure outside the ordinary core workflow.

Keep engagement features on the right side of the club's risk boundary

Where clubs use prizes or engagement activity, Lineage XI is designed around straightforward club-funded or sponsor-funded recognition rather than turning the platform into a gambling product.

Suitable Core Activity

• Free challenges and quizzes
• Club-funded fixed prizes
• Sponsor-funded fixed prizes
• Football tournament prizes
• Trophies and medals
• Club merchandise prizes

Outside the Core Product Boundary

• Staking or betting
• Paid score predictions
• Entry-funded fantasy prize pools
• Commission or rake
• Generic gambling functionality
• Arbitrary paid lotteries

Where money and prizes interact, the club remains responsible for ensuring the activity is structured lawfully for the jurisdiction and type of competition involved.

Control club spending before it becomes an accounting surprise

Lineage XI provides operational financial control around budgets, purchase requests and expenses while leaving formal bookkeeping and statutory accounts to the club's accounting package.

Budgets

• Period or season budgets
• Budget lines
• Team or category scope
• Allocated amount
• Committed amount
• Spent amount
• Available balance
• Delegated approval threshold

Purchase Requests

• Requester and supplier or vendor
• Description and amount
• Relevant budget line
• Approval status
• Supporting evidence
• Committee approval where the configured threshold requires it

Higher-value purchases can be routed through the club's existing Committee Governance decision process rather than inventing a second approval system just for purchasing.

Expenses

• Date and description
• Amount
• Budget line
• Supplier
• Status
• Receipt or supporting evidence

Management View

Budget, purchase and expense records feed the Finance & Commercial Insights view so authorised users can understand committed versus spent money, forecast usage and exceptions without duplicating the underlying records.

Sell normal club merchandise without maintaining a separate catalogue by hand

The Club Shop covers the everyday commerce a football club needs: products, variants, stock, orders and fulfilment, with payment routes based on what the club's installed setup actually supports.

Catalogue

• Shop categories
• Products and descriptions
• Product images
• Featured products
• Variants such as size and colour
• SKU
• Base price and variant price overrides
• Cost and vendor context
• Published or unpublished state

Storefront and Basket

• Branded public storefront
• Product pages
• Basket
• Guest checkout
• Member checkout
• Collection or delivery
• Delivery charges and instructions
• Order confirmation

Orders and Fulfilment

• Customer snapshot retained with the order
• Product, variant, SKU and price snapshot
• Payment status
• Fulfilment status
• Collection or delivery details
• Cancellation and refund status
• Member order history

A guest purchase does not need to create a permanent supporter account simply because somebody bought an item.

Payments

The Shop uses the payment methods available in the club's Lineage XI installation. This can include workflows such as bank transfer, cash on collection, card on collection or an eligible existing Lineage payment record. Online payment providers are only presented where they are actually implemented and configured.

Stock and Promotions

• Variant-level stock
• Stock reservation during checkout
• Stock movement history
• Manual stock adjustments
• Promotional pricing or offers where configured

Shop Operations

• Order-management view
• Fulfilment workflow
• Low-stock visibility
• Commercial reporting for authorised users